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November 13-16, 2023 | Charlotte, NC

We are excited to welcome you to the 2023 Vantaca Vision Conference, November 13-16, in Charlotte, NC at the Hilton Charlotte Uptown. You can find all conference information here, including a link to registration, hotel booking information, agenda, track information, and FAQs. 

Conference Agenda

  • Registration opens Monday evening

  • 8:00am-9:00am Breakfast
  • 9:00am-1:00pm General Session
  • 1:00pm-3:30pm Conference Breakout Sessions
  • 6:30pm-8:30pm Welcome Reception & Partner Dinner
  • 8:00am-9:00am Breakfast
  • 9:00am-1:00pm General Session
  • 1:00pm-3:30pm Conference Breakout Sessions
  • 6:00pm-9:00pm Customer Appreciation Party
  • 8:00am-9:00am Breakfast
  • 9:00am-10:30am General Session
  • 11am Event Closes

Conference Tracks

All Users

  • Action Item Best Practices + What's New with Action Items
  • Customer Experience - Methods and Approaches to Improve Board & Homeowners Experience
  • Utilizing Email Communication in Vantaca
  • Taking Advantage of Vantaca Community


  • What's New in Accounting + AP Best Practices
  • Elevating AP Through Service Contracts 
  • Optimizing Month-End Financial Reporting Workshop
  • Streamlining Property Transfers and the Closing Process 


  • Industry Trends (ChatGPT)
  • Driving Overall Performance with Vantaca IQ
  • Recruiting, Hiring, and Retaining for Success 
  • Expanding Your Revenue Horizons


$595 per person for first 2 registrants from the same organization.

Any registrants over 2 people from the same organization will be $995 per person.


Hotel Information

Embassy Suites 
401 East Martin Luther King, Jr.,
Charlotte, NC 28202
To Book Your Room: Call the hotel at 704-940-2517; ext 7114 and Request the Vantaca Vision conference rate.


Who should attend Vantaca Vision? 
Are you in a leadership role at a community association management organization that uses Vantaca? Are you on the accounting team of a community association management organization that uses Vantaca? Are you a community manager that uses Vantaca? Then the Vantaca Vision conference is for you! The Vantaca Vision conference will bring together Vantaca customers from multiple roles within the community association management industry.  

What is the cost to attend Vantaca Vision and what is included with my registration? 
Registration includes access to the multi-day conference, including all keynotes, breakout sessions, roundtable discussions and networking events on Tuesday evening, and Wednesday.

Can I transfer my registration?
Yes, you are always able to transfer your pass to a colleague if you are unable to attend. You can do this by emailing

What is the cancellation policy?
Cancel by Friday, September 1, for a full refund. You are always able to transfer your pass to a colleague or shift your registration to Vantaca Vision 2023. If you need to cancel or transfer your pass, please email All travel accommodations are the responsibility of the attendee to cancel.

What are the travel arrangements for Vantaca Vision?
You are responsible for booking a hotel room, booking airfare or other method of travel and coordinating transportation from the airport to the hotel. Vantaca has negotiated a discounted rate at the Hilton Charlotte Uptown – click here to learn more and book online.
*Make sure to book your hotel room before Oct. 23.

What is the dress code for this conference?
Business casual attire is appropriate for all conference events.

Is there a conference code of conduct for attendees? 
Vantaca is committed to creating and maintaining a positive and productive environment for all Event attendees. Vantaca believes the best way to accomplish this goal is by fostering an environment where all individuals are treated with respect and dignity in a setting free of harassment, bullying and other forms of discrimination. Vantaca, therefore, expects that all Event attendees shall: 
  • Be considerate, respectful, and collegial.
  • Avoid personal attacks or derogatory remarks directed toward other attendees.
  • Not engage in disruptive, intimidating or harassing behavior.
  • Consume alcoholic beverages responsibly.
  • Respect any confidentiality requests by Vantaca, speakers and other Attendees and take steps to preserve the confidentiality of all presentations and materials shared with you at an Event.
  • Be mindful of your surroundings and of other Event attendees.
  • Comply with all rules, policies and procedures of the venue at which an Event is being held.
  • Comply with all applicable laws and regulations in the state or locale where the Event is being held.
  • Follow any guidelines set by Vantaca to help prevent transmission of infectious diseases.
Please review the full Event Terms and Conditions Here.

Contact Us

Have a question about the conference, registration, or hotel accommodations?